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Executive (I)
Monday, 10th March, 2014

REPORT TO:10
DECISION NUMBER:PH/32/2014
EARLIEST DATE FOR DECISION:10th March 2014

SUNDRY DEBT WRITE OFFS OVER £5000
Matter for Consideration:
This report lists applications to write off outstanding balances of Sundry Debts where there is no prospect of recovery or recovery of the debt is inappropriate. The Corporate Write Off Policy states that all individual debt over £5,000 must be authorised by Executive this includes by way of Cabinet Member Decision.
Information:
Service Area
Waste Services
Three separate invoices amounting to £31,342.80 Invoice references 30077143, 30078458 and 30077142.
This debt relates to items this company purchased from the Council. Items such as household electrical equipment, textiles and bric-a-brac collected from Household Waste Recycling Centre Bristol Avenue. These invoices relate to the periods between August and December 2012. The company went into liquidation in February 2013, whereby at that stage the Council had not raised the invoices. By the time the Council had been informed the company had gone into liquidation it was too late to put in a claim. Therefore the debt is put forward for write off as the company has gone into liquidation.

Does the information submitted include any exempt information?NO
Legal Considerations:
None
Personnel Considerations:
None
Financial Considerations:
There is bad debt provision set aside for writing off uncollectable debts so there is no direct financial impact on the Council’s budget.
Performance Management Considerations:
Sums which remain uncollectable and not written off reduce the Council’s collection performance which is monitored on a monthly basis.
Risk Management Considerations:
None
Relevant Officer:
Mrs Marie McRoberts, Assistant Director of Revenues, Benefits and Transactional Services
Relevant Cabinet Member:
Councillor S. Blackburn
Consultation Undertaken:
None
Background Papers:
None
Is this a key decision?NO
Is the decision required in less than 5 days?NO
Recommendations:
That the the account detailed in this report totalling £31,342.80 is authorised for write off.
Reasons for Recommendations:
To ensure correct accounting practices and adherance to the Corporate Write Off Policy
Is the recommendation contrary to a plan or strategy adopted or approved by the Council?NO
Is the recommendation in accordance with the Council’s approved Budget?YES
Other alternative options to be considered:
Not to write off the debt which would result in non-adherence to recognised procedures.
Policy, Overview, and Scrutiny Committee Chairman (where appropriate)
Date Informed: N/A
Date Approved: N/A
DECLARATION(S) OF INTEREST (if applicable)
None
Decision:
The Leader of the Council agreed the recommendation as outlined above namely: That the account detailed in this report totalling £31,342.80 is authorised for write off.
Date:10th March 2014
Reason for Decision:
To ensure correct accounting practices and adherance to the Corporate Write Off Policy.

Date of Publication:		10th March 2014


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